Procedure for stolen or lost documents

There is an essential difference between the handling of stolen and lost documents at the Police Force of Sint Maarten (KPSM). Please note the following for clarification:

Stolen Documents
With all stolen official documents such as ID card /Drivers License / Passport / Proof of Admittance and other documents, one must file an official “Notice of loss” at the front-desk of the police station or at the Detective department. This applies to both residents and non-residents of Sint Maarten.

If documents are reported stolen, the following steps are followed:

1) A statement will be taken by a police officer at the front-desk or at the relevant unit of the Detective department.
2) A copy of the report of the stolen documents is issued to the one filing the report. This report can be taken to the relevant authority to request new documents.

Lost Documents
In case of lost official documents (ID card / Driving License / Passport / Proof of Admittance and other documents) one has to make this known by means of an official “Notice of loss” (KVV) filed with KPSM. There is a change in this procedure. Here follows an overview of the documents and where the citizen can go:

1) ID Card / Passport lost to residents of Sint Maarten: Census department.
2) All other lost documents from residents and non-residents of Sint Maarten: An official “Notice of loss” at KPSM.

If an official report of lost document is required, the following steps should be taken:
1) The KPSM secretariat is responsible for the procedure of the “Notice of loss” and handles all applications from the moment the report is filed until the handing over of this document (KVV) to the citizen takes place.
2) Citizens can visit the secretariat of KPSM every business day (Monday to Friday) from 8:00 am to 12:00 pm and from 2:00 pm to 4:00 pm.
3) Reports must be requested in person. If a third party files for the report on behalf of the requester, then an authorization is required with a copy of their Identity Card.
4) The secretariat digitally processes the reports directly into the KPSM’s databank administration.
5) An official proof of identity must be handed over. The appendices are scanned into the databank and linked to the form for the official “Notice of loss report” (KVV).
6) This form with attachments is sent digitally to the head of Basic Police Service (BPZ) for approval, which takes a maximum of 3 business days. In the absence of the head of the Surveillance Division, the Chief of Police will approve this document.
7) You can then collect the official printed letter “Notice of Loss” from the secretariat within 3 business days in order to request for new documents.